Coaching institute management software — admissions, fees and batches
CodersDuniya builds coaching institute management software that tracks enquiries and admissions, batches, fee instalments with automatic WhatsApp reminders, attendance, test results and parent updates. A single-branch system usually costs ₹1.5–3 lakh and multi-branch systems ₹3–5 lakh (plus GST).
By Pushkar Singh, Founder & Lead Engineer · Reviewed
Who it's for
JEE/NEET, school tuition, competitive exam, language and skill coaching institutes.
Problems it solves
Enquiries go cold
Walk-ins, calls and Instagram leads aren't followed up. A simple enquiry pipeline with reminders converts more of them.
Instalments are chased by phone
Automatic reminders before and after due dates, with a payment link.
No branch-wise picture
See admissions, collections and dues for every branch on one screen.
Test results stay in Excel
Upload marks once; students and parents see results and rank trends.
Modules
Enquiry & admission pipeline
Capture leads from website, Instagram and walk-ins; track follow-ups.
Batches & courses
Courses, batches, timings, teachers and seat limits.
Fee instalments
Instalment plans, discounts, online payment and receipts.
WhatsApp reminders
Fee due, absence, test results and notices sent automatically.
Attendance & tests
Mobile attendance and test results with performance trends.
Owner dashboard
Collections, dues, admissions and conversion rate by branch.
Custom or ready-made?
Custom-built
- Matches your instalment rules and branch structure
- Your branding for students and parents
- No per-student fees
Ready-made software
- Lower upfront cost
- Quick to start
- Generic workflows, recurring fees
Our honest view: Small single-batch tutors are usually fine with ready-made apps. Custom software pays off for institutes with multiple branches, complex instalments or 300+ students.
Cost
Single-branch systems typically cost ₹1.5–3 lakh plus GST; multi-branch systems ₹3–5 lakh. WhatsApp messaging fees are paid to the provider separately.
How it works
- Step 1
Understand your admissions and fee flow
One call with the owner and the front-desk team.
- Step 2
Phase 1: Enquiries, admissions and fees
Live in about 4–6 weeks.
- Step 3
Phase 2: Attendance, tests and parent updates
Added once the team is using Phase 1.
- Step 4
Support
Monthly support plan, especially during admission season.
Common questions
How much does coaching management software cost?
With CodersDuniya, custom coaching institute software usually costs ₹1.5–3 lakh plus GST for one branch and ₹3–5 lakh for multiple branches.
Can it send fee reminders on WhatsApp automatically?
Yes, using the official WhatsApp Business API through a provider. Message fees are charged by the provider, typically a few paise to about a rupee per message.
Can students see their test results?
Yes. Students and parents get a login (or WhatsApp updates) showing results and progress over time.
Losing admissions and chasing fees by phone?
Tell us your branches and student count. We'll show you what Phase 1 would include.